Admission is the initial process in the college system. The process needs to be effective and reliable. Thus, the module portrays its importance as it lays the foundation of all other processes for student in the college.

Features :

Registration : Registering student (by administrator) to the Vidya ERP System by filling information like username, password, email address and like.

Profile Creation : Interface for filling general, educational information, etc. for the students.

Enrollment Number Allotment : Assignment of unique enrollment number on successful registration of student.

Search Student Details : A comprehensive search feature to retrieve information about a student.

Batch shifting : Manages system change when student batch successfully clears one academic semester. The previous record concerning the batch is maintained as Archives

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The punctuality of employees and students is under the onus of this module. The data managed and provided by this module will help in business logic of other modules as well like payroll management, leave management, etc.

Features :

The module contains two very basic sub-modules as under:

Fill Attendance : Marking of attendance by admin for faculty or faculty for students.

View attendance : Viewing of attendance by different roles for their authorized users. Faculty is given well-designed interface to mark the attendance of the students concerned.

Students are restricted from marking their own attendance.

Attendance viewing is made easy on the basis of month search, user search or using its own login credentials.

Well maintained attendance records for employees will help in easing their monthly salary calculations.

The decision over students performance and examination can also be made on the basis of the attendance records of the students.

Examination, being an integral part of a college requires to manage bulk information. In order to ensure proper and effective examinations in the college, this module is designed. This module would cover all the aspects related to examination.

Features :

Examination modules adopts following sub-modules in order to have better management :

Exam Information : Records and manages exam details.

Exam Schedule : Maintains examination date-sheet plan.

Room management : Keeps a record of available rooms in the college with their details.

Seating Plan : Designing exam seating arrangements.

Results : Preparing exam results.

Examination system can only be accessed by the role named examination controller, to maintain the security and secrecy of examination process.

A well-maintained database is provided which shows information regarding the categories of exam being allowed in the college (like mid-term, quarterly, etc.)

Student seating plan can be unambiguously set with an interface showing all relevant information and options.

A well-structured database and easy interface is provided to maintain students’ examination result.

Provision is provided to students for printing their mark sheets & admit cards.

The punctuality of employees and students is under the onus of this module. The data managed and provided by this module will help in business logic of other modules as well like payroll management, leave management, etc.

Features :

Profile :View, edit own profile information.

Attendance :Marking own and managing student’s attendence.

Leave : Submitting leave application and managing students leave.

Salary : View information regarding to salary.

Library : Viewing own library related records.

Examination : Viewing exam schedule & students result.

Syllabus : View his/her class syllabus.

Timetable : Viewing own class timetable.

Faculty can register himself/herself with the system.

For maintaining security, registered faculty needs to be verified by admin before they could use the system.

Faculty can keep track of his/her attendance with our user-friendly and pictorial interfaces.

Faculty can get information of his/her salary and can print salary reports and pay slip.

Faculty is given responsibility to mark attendance of the students. Faculty can also generate attendance report as per student and course in a user-friendly format (pie-charts, bar-charts, etc).

Profile viewing and editing is made easy with the interface provided in this module.

All the relevant details like exam schedule, syllabus, student’s result, etc. are provided to faculty as well designed separate interfaces.

Faculty also handles the task or accepting or rejecting the leave application from the students of its respective classes.

All printed reports are generated in well designed interfaces (pie-chart, bar-graphs, colored calendars, etc).

The fee management is a crucial and sensitive task. Every aspect has to be taken into account like services used, rebates, security fee, any dues, etc. while managing fee records. This module keeps all records related to fee of the student and the details can be used at times in the future.

Sub-Modules Features :

The features of this module are designed with two perspective:

Administrator Perspective

Accountant Perspective

Fee Attribute:Demarcating fee as Tuition fee, Hostel fee, Library fee, Examination fee and so on with provision to edit and delete any of the fee type.

Fee Structure: Assigning fees value for every course.

Fee Concession : The Fee concession feature is based on the quota and disabilities for particular section.

Fine Management : Providing interface for calculation and addition of fine amount on basis of pre-defined days

Fee Details : Interface providing information for fee structure of all the courses (batch wise) with page print feature.

Fee Submission : Adding fee submission details in the system by using the comprehensive student search option on the interface along with feature of printing the fee receipt.

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